SCHA Meeting Minutes 07/26/2020

South Central Hackney Association

Board of Directors Emergency Meeting Minutes


Sunday, July 26, 2020

Directors in attendance.   Colleen Bray, Joe Jenkins, Miranda Chaplin

Members in attendance.   Roger Sims, Maryann Madden

Call to Order.    Joe Jenkins, president, called the meeting to order at 3:05 p.m.

Emergency meeting called to discuss futurity since Alexandria Fair canceled.

Four yearlings, two 2-year-olds and three 3-year-olds nominated.  There has been never been a hard cutoff date for nominations.  Nominations accepted up to Monday before futurity.  Could resend packets with updated info.  No mares nominated.  2 studs.

Submit request to KBIH to hold allocations for 2020 and to 2021 if futurity canceled altogether.  Colleen to have discussion with KBIH officials on Monday, 07/27/2020.

Miranda brought up the fact of safety of members and liability for association of utmost concern.  Organization could not afford to host show on its own.

Could add 4-year-old class or even 4/5-year-old class for next year to accommodate current 3-year-olds nominated and it was discussed that fees could be waived/rolled over for 3-year-olds.   Alexandria willing to add 4-year-old class to afternoon schedule.  Could be permanent addition.  It was brought up that a 4/5-year-old class would be more beneficial to members.  Combining fillies and colts for in-hand classes in future brought up.

There was possibility of moving to another show, but hard to know if shows will cancel.  Could go out of state.   Need to have show willing to accept us and be member show.  Brown Co Fair, Springfield Spooktacular brought up as possibilities.

Miranda Chaplin made motion to postpone futurity until 2021 and add 4-year-old classes to accommodate 2020 three-year-old nominations.  Maryann Madden second.  Discussion ensued.  Felt this was the only option moving forward with the information we have at this time.  Motion passed.

Joe Jenkins made motion to call another meeting in 30 days to see what situation is at that time and if anything had changed as far as moving to another show.  Maryann seconded.   Motion passed.

Motion made to adjourn meeting by Colleen Bray.  Joe Jenkins seconded.  Meeting adjourned at 3:43 p.m.

Respectively submitted,

Maryann Madden