SCHA Meeting Minutes 07/05/2020

South Central Hackney Association

Board of Directors Meeting Minutes


Sunday, July 5, 2020

Directors in attendance.   Colleen Bray, Joe Jenkins, Mike Denham, Miranda Chaplin, Norman Bray

Members in attendance.   Jim Davis, Roger Sims

Others:  Maryann Madden

Call to Order.    Joe Jenkins, president, called the meeting to order at 2:03 p.m.

Approval of Minutes.  Minutes provided via email.  Motion made to accept the minutes made by Joe Jenkins, Mike Denham seconded.  Motion carried.

Approval of the Treasurer’s Report.  Treasurer’s report provided via email.  Motion made to accept the treasurer’s report by Miranda Chaplin, Joe Jenkins seconded.  Motion carried.

Old Business

List of membership shows provided.  It has been difficult to formulate membership show list due to cancellations and uncertainly due to COVID-19.   Tollesboro not cancelled, will be held 07/17/2020 with juvenile RP, junior RP, 52” and under road pony, amateur road pony.  Question of date of Lewisburg-Millcreek show 09/20/2020 or 09/26/2020.  Mike Denham will contact Mike Merrill and confirm.  Brown Co Fair will make decision in August about whether to hold fair and horse show.  Louisville Ky State Fair will make decision on whether to separate fair and horse show.  Will contact other shows about membership. 

KHBIF:  Roger Sims brought up question about KHBIF incentive and getting more people to show due to that.  Joe Jenkins brought up it was hard to market not knowing what amount would be.  Roger Sims brought up could base it on what was won in the past.  Miranda Chaplin brought up the fact that not all members are invested in showing in the futurity.  Colleen and Norman Bray reported that KHBIF is being lenient this year.  SCHA report is due at the end of July 2020.  The amount of KHBIF incentive not known until 09/30/2020.

Membership:  Roger Sims asked how members SCHA had.  Maryann Madden counted roughly 55, which did not include family members of family memberships.  Colleen Bray added there were 2 new juvenile members and 2 new individual members.

New Business

Futurity:  Lengthy discussion ensued about futurity.  Alexandria Fair is still scheduled as of today, 07/05/2020.  Discussion was held whether to hold the futurity if Alexandria is canceled or to move futurity.  Doug Carmack will contact Joe Jenkins concerning cancellation of Alexandria.

Jim Davis brought up the fact that we could still have the futurity if Alexandria canceled, but would have to pay for lease of fairgrounds, furnish insurance and adhere to COVID-19 restrictions.  Colleen Bray shared that the directors have liability insurance of 1 million which costs $900 every 3 years, but there is no plan and if we hold futurity without Alexandria Fair’s plan, SCHA will have to have an insurance plan.

Joe Jenkins asked for futurity information and Colleen Bray will send.  Only 2 studs have been nominated so far.  Roger Sims asked about the money from Alexandria for the futurity.  Colleen Bray stated the money came in after the show after invoicing.

Motion was made by Mike Denham to cancel futurity if Alexandria is canceled and formulate a plan to accommodate this year’s futurity entrants.   Miranda Chaplin seconded the motion.  Lengthy discussion ensued.  Ultimately motion was made by Joe Jenkins to table discussion on whether to cancel futurity or not until a later date when more information is available.  Roger Sims seconded.  Motion carried.

Junior Road Pony:  Discussion about qualifying for junior road pony championship, to open it up and not have qualifying, at least for this year, due to abbreviated show season and lack of qualifying shows.  Joe Jenkins made a motion to not have qualifying for the junior road pony championship and open it up to all member junior road ponies.  Mike Denham seconded the motion.  Motion carried.

Year end awards:  Colleen Bray will send information to Maryann Madden concerning year end/high point awards.  Driver and owner must be member of SCHA.

Banquet:  Miranda Chaplin brought up concern about whether SCHA will be able to hold in-person banquet next year.  Discussion tabled.

Motion made to adjourn meeting by Joe Jenkins and seconded by Miranda Chaplin.  Motion carried.  Meeting was adjourned at 2:50 p.m.

Respectfully Submitted,

Maryann Madden