SCHA Meeting Minutes 12/16/2021

South Central Hackney Association

Board of Directors Meeting Minutes via Zoom on Thursday, December 16, 2021 at 7 p.m. EST

Directors in attendance.   Colleen Bray, Joe Jenkins, Mike Denham (departed at 08:41), Laura Schmidt (departed at 09:10)

Members in attendance.   Roger Sims, Maryann Madden

Call to Order.    Joe Jenkins, president, called the meeting to order at 7:04 p.m.

Approval of Minutes.  Minutes provided via email of 01/24/2021 and are posted on web site.  Motion made to accept the minutes made by Mike Denham and seconded by Colleen Bray.  Motion carried.

Approval of the Treasurer’s Report.  Treasurer’s report provided via email and will be available on website.  Expenditures were $481 for futurity payouts.  Association total currently $3981.27 as of 11/23/2021.  CD will mature again 12/23/2022 and currently is at $7044.18.  Motion made to accept the treasurer’s report by Joe Jenkins and seconded by Mike Denham.  Motion carried.  Fund raising is needed.  Directors’ liability insurance paid through June 2022.  Cost is $910.

Old Business

Banquet:  Decision was made not to hold a banquet in 2022 due to Covid concerns and cost concerns for the association.  Joe Jenkins made a motion not to have a banquet in 2022 and Roger Sims seconded.  Motion passed.

Year end awards:  2020 awards and 2021 awards need to be sent out.  No decision was made definitively as to what will be given.  Leaning toward gift certificates and certificate.  Final decision to be made at February/March meeting.

From 01/24/2021 minutes:  Decision was made to award champion high point winners a certificate and gift certificate to a local tack shop of $50 and to reserve high point winners a certificate and gift certificate for $30.   Motion made by Colleen Bray, seconded by Mike Denham.  Motion carried.

Shows:  Shows/memberships  8 shows carried over from 2020.  11 shows paid for 2021.  25 individual memberships, 14 family,4 unknown.    Discussion ensued about how to attract more members and shows.  It was felt that last year a lot of shows were hesitate to commit due to Covid as well as many were cost cutting.  Ideas included having members at shows, setting up a booth.  It was felt that if people do not have a pony to show, they will not join and others wait until closer to show time to join.   It was also decided to keep the cost of membership for people and shows the same; $15 individual, $20 family, $30 shows.   This will be revisited at February/March meeting. 

Website:  Cost for website hosting is $131.76 for one year.  Hosting expires 12/29/2021.   Domains expire 01/31/2023.  It was felt it was important to have a website for the organization to disseminate information.  Online payments were discussed.  Mike Denham brought up the point about increasing fraud with online payments and the fact that we are a small organization.  Decision was made to postpone this for the foreseeable future.  Colleen Bray brought up the idea to just pay for 6 months of hosting and revisit this at meeting in February/March.  Some discussion was had regarding other hosting sites.  Ultimately it was decided to renew the website hosting with Go Daddy for one year. 

KBIF:  Association applied for designation letter for tax exempt status.  Funds combining 2020 and 2021 confirmed to be paid in 2022. 

Application now is for 3-year period, 2022, 2023, 2024.  Application written as in the past.  Application approval anticipated in late February 2022.   Checks and balances are in place to insure integrity including report of entries to the KBIF.

South Central Hackney Association is unique in that it is the only hackney organization that can offer the KBIF incentive according to Kentucky state statute.  This needs to be promoted more in an effort to increase futurity participation so as not to lose this designation. 

Futurity:  Extensive discussion was held regarding the futurity.  Alexandria did not contribute to the futurity this year as it had in the past.   In the past they had contributed $1500 to futurity and $250 to junior road pony championship.  Joe Jenkins will verify with Doug Carmack about continuing to have futurity at Alexandria.   Roger Sims brought up the point why stay at Alexandria if there is no money?   Other sites discussed included Mercer County Fair, Lawrenceburg.  Mike Denham brought up the concern that it would difficult to find another place to host the futurity with only 10 ponies.  Ideas were discussed about increasing futurity participation including reaching out to prior participants.  It was felt a factor in the loss of participants was Alexandria’s close proximity to the Indianapolis All American Classic which hosts national futurity and Limited Breeders Classes.  This discussion will be tabled until the February/March meeting after knowledge of approval of KBIF for 2023, 2023 and 2025. 

Rose Parade:  Roger Sims informed us about the Hackney Foundation has continued with plans for hackney participation now in the 2023 Rose Parade.   The Foundation may help override some of the costs.   15 people have expressed interest to Roger Sims about this.  He will keep the membership informed about this.

Corporate sponsorship:  Roger Sims brought up the idea of obtaining corporate sponsorship for the futurity.  Colleen Bray will draft a letter when tax designation letter is available to present to businesses in an attempt to obtain sponsorship so they know it would be a tax deduction.  SCHA is a tax exempt organization already, but a tax designation letter is needed from the IRS to state such. 

Officers/directors:  Lack of volunteers is a problem.  More members need to volunteer.  It was decided to have membership checks for people and shows come to Maryann Madden to prevent communication problems.  She will then take the checks for deposit down to Bank of Maysville.  This was decided by the executive committee.

Congratulations to Roger Sims for his lifetime achievement award through the AHHS.

Meeting was adjourned at 9:22 p.m.  Since we lost the quorum, no motion was made.

Respectively submitted,

Maryann Madden, Secretary

 

South Central Hackney Association, Inc.
Treasurer’s Report
December 15, 2021
  Checking Account Balance 10/26/2021  $4,462.11
  Income
Interest on checking$0.16
Total Income$4,462.27
Expenses
Check #1649 McMackin$120.00
Check #1688 Warner$207.00  
Check #1689 Griesinger$154.00  
Total Expenses   $481.00
    Checking Account Balance 11/23/2021    $3,981.27
  Certificate of Deposit  $7,044.18
 
 
  *Certificate of Deposit Matures 12/23/2022

Announcements

Kentucky Breeders Incentive Program

SCHA is excited to announce approval for the continued participation in the Kentucky Breeders Incentive Program for the next three years. SCHA Futurity participants and those competing in the Jr Road Pony Championship earned an added $18,000 in 2021 for breeding and showing Kentucky Bred Hackneys! Award letters have been sent to those winners . Nomination paperwork for 2022 will go out this week, so be on the lookout for that. Don’t miss your opportunity to be part of this exciting, one of a kind program! 
 
Congratulations to our Futurity Winners!
 
 South Central Hackney Association 2021 Futurity Results
 September 4, 2021, Alexandria Fair and Horse Show
  
 Weanling Filly:
 1.   Dippin Dots owned and shown by Cassie and Roger Sims
 Sire:  Silver Oaks Lucky Pierre   Dam:  Merry Laughter   Dam Sire:  Kenhurst Kilimanjaro
  
 Weanling Colt
 1.  Honorable Conduct owned and shown by Norman and Colleen Bray
  
 Two-year-old Filly
 1.  Fade to Black owned and shown by Cassie and Roger Sims  
 Sire:  Cool Whip  Dam:  Dam:  Merry Laughter   Dam Sire:  Kenhurst 
 Kilimanjaro
 2.  Oh Why Not owned and shown by Norman and Colleen Bray
  
 Two-Year-Old Colt
 1.  CW Mr. Spock owned and shown by Chan Warner
 2.  Bobby Dazzler owned and shown by Norman and Colleen Bray
 Sire:  Kilbro’s Image  Dam:  Kingsley Lilly  Dam Sire:  Kingsley Claim to Fame
  
 Three-Year-Old Road Pony
 1.  Sweet Apple Pie.  Shown by Don Mace.  Owned by Terry Griesinger
 Sire:  Heartland Wild One.  Dam:  Regal’s Sweet Thing LF.  Dam Sire:  Dun-Haven Regal Attraction
  
 Three-Year-Old Pleasure Pony
 1.  Girl Code.  Shown by Norman Bray.  Owned by Norman and Colleen Bray
 Sire:  Heartland Code of Ethics.   Dam:  Kingsley Lilly.  Dam Sire:  Kingsley Claim to Fame
  
 SCHA Garnett & Aldena Memorial Junior Road Pony Championship
 1.  Showtime’s All Eyes on Me  Shown by Lisa Sparrow.  Owned by Lisa McMackin
 2.  Red Letter.   Shown by John Warner.  Owned by Bryan and Katie Earehart
 3.  CW Wild & Wonderful owned and shown by Chan Warner
  
   

NEW POINT SYSTEM FOR 2021!

First place: 10 points

Second place: 7 points

Third place: 5 points

Fourth place: 3 points

Fifth place, etc.: 1 point

Bonus Classes suspended for 2021.

Qualifying for SCHA Garnett & Aldena Wood Memorial Junior Road Pony Championship suspended for 2021

South Central Hackney 2020 Final High Point Standings

The High Point Standings are now OFFICIAL.  Congratulations to the High Point Winners!

Cobtail:
Champion:  Lady  Joffe owned and shown by Mary Gaylord McClean

Harness Pony:
Champion:  Starlette owned and shown by Mary Gaylord McClean
Reserve Champion:  Freschetta owned and shown by Beth Jenkins

Pleasure Pony:
Champion:  Cool Hand Luke owned and shown by Roger Sims
Reserve Champion:   My Word of Honor owned and shown by Alyssa Curry

Juvenile Road Pony:
Champion:  Heartland Out & About owned by Jennifer Mellenkamp and shown by Dylan Mellenkamp

52″ RoadPony:
Co-Champions:  Storm Chaser owned and shown by Debra Mathis and Heartland After Midnight owned and shown by Alyssa Curry
Reserve Champion:   Heartland High Caliber owned and shown by Mike Denham

SCHA Meeting Minutes 01/24/2021

South Central Hackney Association

Board of Directors Meeting Minutes  via Zoom  on Sunday, January 24, 2021

Directors in attendance.   Colleen Bray, Joe Jenkins, Mike Denham

Members in attendance.   Roger Sims, Maryann Madden

Call to Order.    Joe Jenkins, president, called the meeting to order at 2:09 p.m.

Approval of Minutes.  Minutes provided via email of 07/06/2020 and 07/26/2020 meetings and are posted on web site.  Motion made to accept the minutes made by Colleen Bray and seconded by Roger Sims.  Motion carried.

Approval of the Treasurer’s Report.  Treasurer’s report provided orally and will be available on website.  Expenditures were insurance $910, web hosting $150, giving the association at total of $4542.61 as of 12/23/2020.  CD will mature again 09/23/2021 and currently is at $7036.92.  Motion made to accept the treasurer’s report by Maryann Madden  and seconded by Joe Jenkins.  Motion carried.

Old Business

High points:   We had a member participate in an amateur/owner/trained class at Mercer County Fair.  Question was whether to count this class towards high point awards.  Mike Denham made a motion to include this class for 2020.  Joe Jenkins seconded motion.  Motion passed.  

Moving forward, Mike Denham made a motion to add amateur road pony high point and amateur/owner/trainer high point awards for 2021.  Colleen Bray seconded.  Motion passed.  

Decision was also made to keep the 48” and 52” road pony classes separate and to keep cobtail and harness division points combined open and amateur classes.

Currently, points are only awarded through 4th place (10-7-5-3).  Motion was made by Mike Denham to give points for all places in classes.  Joe Jenkins seconded.  Motion carried.

Motion was made by Joe Jenkins to accept the high point tabulations for 2020.  Roger Sims seconded.  Motion carried.

Decision was made to award champion high point winners a certificate and gift certificate to a local tack shop of $50 and to reserve high point winnerss a certificate and gift certificate for $30.   Motion made by Colleen Bray, seconded by Mike Denham.  Motion carried.

Decision was made to cancel the banquet for 2021.  Perhaps have an expanded meeting at Alexandria if COVID situation improves.

FUTURITY

An idea was presented to have a suitability class instead like at the Limited Breeders Sweepstakes with all ponies showing to a 2-wheeled vehicle. 

Motion was made by Colleen Bray to combine the 3-year-olds from 2021 and the former 3-year-olds from 2020 (now 4-year-olds) into the usual classes for Road Pony, Pleasure Pony, Hackney/Harness pony.  Motion seconded by Mike Denham. 

Ponies already nominated from 2020 futurity will be automatically nominated for 2021 and fees carried over.  No additional fees will be assessed.  Motion made by Joe Jenkins, seconded by Roger Sims.  Motion carried. 

The KBIF incentive from 2020 will be rolled over to 2021.  Exact amount will be known in February.  This incentive will be paid in March 2022.

There are also 16 futurity sponsorships rolled over from 2020.

UPHA

Roger brought up the concern that the UPHA is changing the qualifications for the UPHA hackney pleasure classic classes to a park pleasure class. 

COVID-19

Mike Denham expressed concern about the smaller shows not having guidelines for COVID-19 protocols and suggested SCHA formulate guidelines for a COVID-19 protocol.  Colleen Bray suggested we include a copy of the protocols to member shows when soliciting show membership.  Colleen Bray will get input from Kentucky and Ohio guidelines to formulate protocol guidelines in dealing with COVID-19 at shows.

KEEP

Colleen Bray brought up about a letter from other horse organizations going to the Kentucky legislators concerning the banning of historical racing games as ruled by the Kentucky supreme court.  It was suggested we add SCHA to the list of horse organizations on the letter.  The board decided 3 to 2 against adding SCHA to the list on the letter to go to the legislators.   Members were encouraged to contact their legislators individually to voice their concerns.

MEMBERSHIP/SHOWS

Idea was expressed to contact shows in Winfield, West Virginia, Indiana and even Tennessee shows about show membership in SCHA. 

Also to include an opinion poll in with membership mailing asking members input about various topics including 2022 banquet, etc.

Ohio members and shows may be more receptive to membership now that amateur driving challenge has ended.

ROSE PARADE

Roger Sims informed us about the Hackney Foundation plans for hackney participation in the 2022 Rose Parade.  The Foundation may help override some of the costs.   15 people have expressed interest to Roger Sims about this.  He will keep the membership informed about this and news will be posted on the website.

Motion made to adjourn meeting by Joe Jenkins and seconded by Roger Sims.  Motion carried.  Meeting was adjourned at 4:06 p.m.

Respectively submitted

Maryann Madden