SCHA Meeting Minutes 01/24/2021

South Central Hackney Association

Board of Directors Meeting Minutes

Zoom

Sunday, January 24, 2021

Directors in attendance:   Colleen Bray, Joe Jenkins, Mike Denham

Members in attendance:   Roger Sims, Maryann Madden

Call to Order:    Joe Jenkins, president, called the meeting to order at 2:09 p.m.

Approval of Minutes:  Minutes provided via email of 07/06/2020 and 07/26/2020 meetings and are posted on web site.  Motion made to accept the minutes made by Colleen Bray and seconded by Roger Sims.  Motion carried.

Approval of the Treasurer’s Report:  Treasurer’s report provided orally and will be available on website.  Expenditures were insurance $910, web hosting $150, giving the association at total of $4542.61 as of 12/23/2020.  CD will mature again 09/23/2021 and currently is at $7036.92.  Motion made to accept the treasurer’s report by Maryann Madden and seconded by Joe Jenkins.  Motion carried.

Old Business 

High points:   We had a member participate in an amateur/owner/trained class at Mercer County Fair.  Question was whether to count this class towards high point awards.  Mike Denham made a motion to include this class for 2020.  Joe Jenkins seconded motion.  Motion passed.

Moving forward, Mike Denham made a motion to add amateur road pony high point and amateur/owner/trainer high point awards for 2021.  Colleen Bray seconded.  Motion passed.

Decision was also made to keep the 48” and 52” road pony classes separate and to keep cobtail and harness division points combined open and amateur classes.

Currently, points are only awarded through 4th place (10-7-5-3).  Motion was made by Mike Denham to give points for all places in classes.  Joe Jenkins seconded.  Motion carried. 

Motion was made by Joe Jenkins to accept the high point tabulations for 2020.  Roger Sims seconded.  Motion carried.

Decision was made to award champion high point winners a certificate and gift certificate to a local tack shop of $50 and to reserve high point winners a certificate and gift certificate for $30.   Motion made by Colleen Bray, seconded by Mike Denham.  Motion carried.

Decision was made to cancel the banquet for 2021.  Perhaps have an expanded meeting at Alexandria if COVID situation improves.

FUTURITY

An idea was presented to have a suitability class instead like at the Limited Breeders Sweepstakes with all ponies showing to a 2-wheeled vehicle. 

Motion was made by Colleen Bray to combine the 3-year-olds from 2021 and the former 3-year-olds from 2020 (now 4-year-olds) into the usual classes for Road Pony, Pleasure Pony, Hackney/Harness pony.  Motion seconded by Mike Denham.   Motion carried.

Ponies already nominated from 2020 futurity will be automatically nominated for 2021 and fees carried over.  No additional fees will be assessed.  Motion made by Joe Jenkins, seconded by Roger Sims.  Motion carried. 

The KBIF incentive from 2020 will be rolled over to 2021.  Exact amount will be known in February.  This incentive will be paid in March 2022.

There are also 16 futurity sponsorships rolled over from 2020.  These will be posted on the website.

UPHA

Roger brought up the concern that the UPHA is changing the qualifications for the UPHA hackney pleasure classic classes to a park pleasure class. 

COVID-19

Mike Denham expressed concern about the smaller shows not having guidelines for COVID-19 protocols and suggested SCHA formulate guidelines for a COVID-19 protocol.  Colleen Bray suggested we include a copy of the protocols to member shows when soliciting show membership.  Colleen Bray will get input from Kentucky and Ohio guidelines to formulate protocol guidelines in dealing with COVID-19 at shows.

KEEP

Colleen Bray brought up about a letter from other horse organizations going to the Kentucky legislators concerning the banning of historical racing games as ruled by the Kentucky Supreme Court.  It was suggested we add SCHA to the list of horse organizations on the letter.  The board decided 3 to 2 against adding SCHA to the list on the letter to go to the legislators.   Members were encouraged to contact their legislators individually to voice their concerns.

MEMBERSHIP/SHOWS

Idea was expressed to contact shows in Winfield, West Virginia, Indiana and even Tennessee shows about show membership in SCHA. 

Also to include an opinion poll in with membership mailing asking members input about various topics including 2022 banquet, etc.

Ohio members and shows may be more receptive to membership now that amateur driving challenge has ended.

Nine shows from 2020 will be automatically carried over to 2021 due to cancellations from COVID-19.

ROSE PARADE

Roger Sims informed us about the Hackney Foundation plans for hackney participation in the 2022 Rose Parade.  The Foundation may help override some of the costs.   Fifteen people have expressed interest to Roger Sims about this.  He will keep the membership informed about this and news will be posted on the website.

Motion made to adjourn meeting by Joe Jenkins and seconded by Roger Sims.  Motion carried.  Meeting was adjourned at 4:06 p.m.

Announcements

NEW POINT SYSTEM FOR 2021!

First place: 10 points

Second place: 7 points

Third place: 5 points

Fourth place: 3 points

Fifth place, etc.: 1 point

Bonus Classes suspended for 2021.

Qualifying for SCHA Garnett & Aldena Wood Memorial Junior Road Pony Championship suspended for 2021

South Central Hackney 2020 Final High Point Standings

The High Point Standings are now OFFICIAL.  Congratulations to the High Point Winners!

Cobtail:
Champion:  Lady  Joffe owned and shown by Mary Gaylord McClean

Harness Pony:
Champion:  Starlette owned and shown by Mary Gaylord McClean
Reserve Champion:  Freschetta owned and shown by Beth Jenkins

Pleasure Pony:
Champion:  Cool Hand Luke owned and shown by Roger Sims
Reserve Champion:   My Word of Honor owned and shown by Alyssa Curry

Juvenile Road Pony:
Champion:  Heartland Out & About owned by Jennifer Mellenkamp and shown by Dylan Mellenkamp

52″ RoadPony:
Co-Champions:  Storm Chaser owned and shown by Debra Mathis and Heartland After Midnight owned and shown by Alyssa Curry
Reserve Champion:   Heartland High Caliber owned and shown by Mike Denham

SCHA Meeting Minutes 07/26/2020

South Central Hackney Association

Board of Directors Emergency Meeting Minutes

Zoom

Sunday, July 26, 2020

Directors in attendance.   Colleen Bray, Joe Jenkins, Miranda Chaplin

Members in attendance.   Roger Sims, Maryann Madden

Call to Order.    Joe Jenkins, president, called the meeting to order at 3:05 p.m.

Emergency meeting called to discuss futurity since Alexandria Fair canceled.

Four yearlings, two 2-year-olds and three 3-year-olds nominated.  There has been never been a hard cutoff date for nominations.  Nominations accepted up to Monday before futurity.  Could resend packets with updated info.  No mares nominated.  2 studs.

Submit request to KBIH to hold allocations for 2020 and to 2021 if futurity canceled altogether.  Colleen to have discussion with KBIH officials on Monday, 07/27/2020.

Miranda brought up the fact of safety of members and liability for association of utmost concern.  Organization could not afford to host show on its own.

Could add 4-year-old class or even 4/5-year-old class for next year to accommodate current 3-year-olds nominated and it was discussed that fees could be waived/rolled over for 3-year-olds.   Alexandria willing to add 4-year-old class to afternoon schedule.  Could be permanent addition.  It was brought up that a 4/5-year-old class would be more beneficial to members.  Combining fillies and colts for in-hand classes in future brought up.

There was possibility of moving to another show, but hard to know if shows will cancel.  Could go out of state.   Need to have show willing to accept us and be member show.  Brown Co Fair, Springfield Spooktacular brought up as possibilities.

Miranda Chaplin made motion to postpone futurity until 2021 and add 4-year-old classes to accommodate 2020 three-year-old nominations.  Maryann Madden second.  Discussion ensued.  Felt this was the only option moving forward with the information we have at this time.  Motion passed.

Joe Jenkins made motion to call another meeting in 30 days to see what situation is at that time and if anything had changed as far as moving to another show.  Maryann seconded.   Motion passed.

Motion made to adjourn meeting by Colleen Bray.  Joe Jenkins seconded.  Meeting adjourned at 3:43 p.m.

Respectively submitted,

Maryann Madden

SCHA Futurity Sponsors

Bill Bray Family
Jim Bray Family
Norman & Colleen Bray
Burcham Brothers
Linda & Mike Cox
Sarah & Jim Davis
Dr Craig & Maggie Denham
Marg & Mike Denham
Griesinger Stables
Beth & Joe Jenkins
KEEP
Langels & Rardin Family
Debbie & Bill Sauer
Heath Schmidt
Mark & Laura Schmidt
Greg Scott
John Scott & Beth Miller
Whistlestop Farm